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Cool Tips and Tricks
Did you delete something
you didn't mean to delete?
In many programs, you can simply press the
"Control" key and the "Z" key to undo your
last action. This will undo deleted words,
undo that copy/paste that you did in the
wrong place, etc., but won't undo things
like forgetting to change the name when
you do a "Save As".
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Want to
add an electronic "signature" to your Outlook
email?
While in Outlook, go to your "Tools" menu
and click on "Options". That will bring
up a window with many tabs. For your signature,
click on the "Mail Format" tab. Now, on
the bottom third of this window you should
see a signatures section. To add a signature,
click on the signature button, located just
above your "OK" and "Cancel" buttons. To
create a signature, click on "New". Enter
a title for your signature, and then make
sure "Start with a blank signature" button
is selected. Click on "Next". Now, a window
will display where you can let your creative
juices flow. You type in whatever text you
would like for your email signature. You
set the font, font size, color or effects,
(like underline, italics or bold) by clicking
on the "Font" button below the text box.
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How can I create my
own mailing labels in Microsoft Word?
On the toolbar, click on the "Tools" button.
Now, click on the "Letters and Mailings"
button. Now, on the submenu, click on the
"Envelopes and Labels" button. In the window
that shows, you will see two buttons, "Envelopes"
and "Labels". Click on the "Labels"
tab. Enter your name, address into
the text box, and then make sure that the
label type matches the labels that you've
purchased. If you just want to print
a single page of labels you can press the
"Print" button here, but if you'd like to
save the labels you've just created, you
can click on the "New Document" button.
This will "show" what the full page of labels
will look like and also allow you to save
the document so that you can use the labels
you've just created again.
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How can I change my
home page in Internet Explorer?
The easiest way to change your homepage
to a new webpage is to go to that page,
and then in Internet Explorer, click on
Tools, Internet Options. Home page information
is the top box in the window. Click on "Use
Current" and Explorer will change the homepage
to be the current web address. You
can also just type in any web address into
the box in this home page section.
Click "Apply" and then "OK" it brings
you back to Internet Explorer.
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How can I password
protect my Microsoft Word document?
First, have the document that you wish to
add the password to open in Word. Now, go
up to the "tools" on the menu bar. Click
on the Options menu. This will bring a window
up with several tabs. The tab that we need
is "Security", click on this tab to bring
it to the front. On this menu, you can specify
a password to open, a password to modify,
or a password to make changes. Make sure
to make this password something that you
can easily remember. Once a password is
set, if you lose it, you can no longer access/or
change (depending on your settings) your
document.
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What is an Excel macro
and how do I create one?
A macro is a "recorded" set of instructions
that can be performed in Excel. An example
of a use for a macro is automatically formatting
a spreadsheet and adding column headings
for a spreadsheet that you do repeatedly.
To create one, you click on the "Tools"
in the menu bar, and then click "Macro"
and "Record New Macro". Enter the name of
your macro in the box. The name of your
macro must start with a letter. Other characters
can be letters, numbers or underscores,
but spaces are not permitted. You can also
specify a keyboard shortcut for your macro,
and that macro will automatically run when
you press "Ctrl" keys and your shortcut
letter key. Click "OK" to begin recording.
Now, as in our example for the column formatting
and adding column headings example, add
your column headings and format the columns.
Now, go back up to the "Tools" menu, select
"Macros" and then "Stop Recording". Now
the actions you performed while "recording"
will are now saved and you can tell excel
to repeat them anytime. To play a macro,
you can go to the "Tools" menu again, click
on "Macro", and the "Macro" in the sub-menu.
You can also use "Alt" + the "F8" key to
bring up the list of macros. Click on the
macro and then click on the "Run" button.
If you set up a keyboard shortcut, you can
also press the "Ctrl" key and the character
key that you set up with the macro, and
that macro will run.
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How can I switch between open
application to another quickly?
There are a couple of different keyboard shortcuts that can
quickly allow you to switch between applications. The first,
is "Alt" key and "Tab" This will bring up a window that will show
the icons for each application you have open. If you hold the "Alt"
key down, and keep pressing the "Tab" button, you can move to the next
application. You can also use "Alt" and the "Esc" button combination. This one doesn't bring up the window, it just sends you to the next application.
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What is a shortcut key and why should
I use them?
Shortcut keys are just key combinations that computer users
can use as a faster way of performing a function. Why should
you use them? Once you learn shortcuts, you don't have to take
your hands off of the keyboard to perform functions that you use often.
Here is a chart of a few shortcuts that
will work in most Microsoft programs.
Key + Key
Function
- Control + 'A'
Select All
- Control + 'B'
Change font to bold text
- Control + 'C'
Copy
- Control + 'F'
Find
- Control + 'I'
Change font to italics text
- Control + 'O'
Open file
- Control + 'P'
Print
- Control + 'S'
Save
- Control + 'U'
Change font to underlined text
- Control + 'V'
Paste
- Control + 'X'
Cut
- Control + 'Y'
Redo
- Control + 'Z'
Undo
- Shift + Delete
Deletes file, DOES NOT SEND TO RECYCLE BIN
- Windows key + 'D'
Show Desktop
- Windows key + 'M' Minimize all windows
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Do I have to type www.<insert
web name here>.com everytime?
Isn't there a shortcut?
When you type in your website in your
browser, just type the name of the site without the
"www." part or the ".com" part of the
address. (ie. csgroup-inc)
Then press the "Control" key and the
"Enter" keys. This will insert the
"www." and the ".com" portions of the
website's name. This doesn't work
for other extensions however, such as
".net" or ".gov".
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